Smart Fill is an AI-powered feature designed to simplify contract management by reducing the need for manual and repetitive tasks. It works by automatically identifying, extracting, and populating essential contract terms—such as start dates, renewal clauses, and other custom fields. This helps streamline your workflow, saving time and minimizing errors when managing your contracts.
How to Set It Up
Step 1: Enable AI for Your Account
- Navigate to Settings.
- In the AI section, enable the AI functionality for your account.
Step 2: Configure Smart Fill for Contract Fields
- Go to Contract Settings (found under Resources) and select the fields you want Smart Fill to populate.
- Access the Smart Fill Settings for each field and:
- Enable Smart Fill.
- Specify which uploaded file should be used to extract data.
- Add any additional instructions to guide Smart Fill’s process and ensure to save all these changes.
Step 3: Add a new Contract
- Navigate to the Contracts section, click on 'Options,' and select '+Add a Contract'.
Step 4: Upload a Contract file and let Smart Fill do the work
- Name the contract and upload the file that the Smart Fill should use as the source for extracting data.
- After uploading Smart Fill will automatically populate the selected fields.
- If a field remains empty, it means, the contract didn’t contain the required information or AI was missing specific instructions.
- Successfully filled fields will highlight the section in the contract where the data was extracted.
Try It Out Today
Enable Smart Fill and explore how it can automate and simplify your contract management process. This functionality is included in all our packages, with AI usage available for up to 1,000 files. If you need to process additional files, please reach out to your sales representative or contact us through contact@formalize.com for a tailored quote.
by Carolina Gonçalves, Product Communication Specialist
We hope this article was helpful!
If you need additional support, please feel free to schedule a meeting with our Customer Success team, here.
For a platform overview and commercial details, you can book a meeting with Kristoffer, from our Sales team, here.
Otherwise you are of course always welcome to reach out by email contact@formalize.com
